| PROCEDURE NUMBER: |
PMG-DISPOSAL-8 |
| PROCEDURE TITLE: |
Disposal of Fixed Asset Equipment |
| PURPOSE OF PROCEDURE: |
Disposal of broken, unrepairable and outdated
equipment. |
| |
|
| WHO: |
STEP |
ACTION: |
| Property Custodian |
1 |
Complete Form #332A if equipment is to be disposed.
- Form #332A Disposal of Equipment
- Enter issuing facility name
- Enter equipment asset number
- Description of equipment
- Reason for disposal
- Acquisition date (found on M204 TERMS screen)
- Original cost (found on M204 TERMS screen)
- Issuing Principal/Supervisor signature.
|
| |
2 |
Send completed #332A form to Property Mgt.
Specialist. |
| Property Mgt.
Specialist |
3 |
Property Mgt. Specialist will determine whether
equipment should be disposed on premises or have Maintenance
pick up the items. |
| |
4 |
Property Mgt. Specialist will generate the
work order for Maintenance to transport equipment if necessary.
|
| Grounds Crew |
5 |
Verify all equipment included on the work order
is picked up and transport equipment to the warehouse. |
| Warehouse Expeditor |
6 |
Verify correct receipt and store equipment
in warehouse or on Service Center grounds as appropriate. |
| |
7 |
Notify Property Management Specialist when
equipment has been received in warehouse. |
| Property Mgt. Specialist |
8 |
Prepare draft agenda item to be present to
the Martin County School Board for equipment to be disposed. |
| |
9 |
Forward draft agenda item to Coordinator of
Instruction Technology and and send to the Director
of Education Technology for approval if it contains Technology
items. |
| |
10 |
Once approved by Coordinator of Instruction
Technology and the Director of Education Technology,
prepare final agenda. Make changes to disposal list if necessary
and forward to Director of Purchasing for review and placement
on the next Board agenda |
| Director of Purchasing |
11 |
Present agenda item to Martin County School
Board for approval of disposed equipment. |
| Property Mgt. Specialist |
12 |
Once School Board approves disposal, make changes
to TERMS for each item. |
| |
13 |
Determine the best means possible for disposal
consistent with Fl Statutes. Disposal methods will including
destruction, sale by informal quote, sale by sealed bid, sale
by on line auction, sale by live auction, or donation to a qualified
agency. |
| |
14 |
Prepare a list of assets and disposal plan including
proposed time line for each for review by the Director of Purchasing. |
| Director of Purchasing |
15 |
Review and approve or modify disposal plan and
return to Property Management Specialist. |
| Property Mgt. Specialist |
16 |
Implement plan with assistance of Director of
Purchasing as needed for sealed bids or live auction. |
| |
|
Make changes to TERMS asset record when physical
disposal is complete. |
| |
|
|
| |
|
END OF PROCEDURE |
| Status |
Dates |
Drafted or Reviewed by:
|
| 1st Draft Date |
11-1-00 |
Sandy Armstrong, John Klatt |
| Administrative Rev 1 |
|
To: LO, RS, TB, SA on 11-2-00 |
| Exec. Director Rev. |
|
|
| Cabinet Review |
|
|
| Cabinet Approval |
|
|
| Revision |
3/11/05 |
Sandy Armstrong, |
