PROCEDURE NUMBER:

PMG-DISPOSAL NON-ASSETS-10

PROCEDURE TITLE:

Disposal of Non-Asset property

PURPOSE OF PROCEDURE:

To formalize the process for site staff to follow when disposing of Non-Asset property, (currently, non-asset property is defined as having a value of less than $750.00).

WHO:

STEP

ACTION:

Principal/Director

1

Determine if property is an asset. Some non-asset property is tagged with a District asset tag because the threshold value of an asset has been raised over time.  To determine if the property is currently an asset go to the M204 screen of TERMS:

• Enter the 8-digit asset number under the heading "Asset".  If the number on the tag does not have 8-digits add leading zeros.
• If the correct number is entered and TERMS finds no record the item is no  longer classified as an asset.
• Check with the Property Management Specialist if you need assistance or confirmation of your findings.

2

Determine if the non-asset property has any salvage value. This is a judgment call. In most cases the property is outdated, has been damaged, or needs repair in excess of it's fair market value.  If you are unsure if the property has a salvage value contact the Property Management Specialist for a determination.

3

If you determine the property is a non-asset and is worthless:

• You MUST put in a work order to have non-asset equipment transported to the warehouse for disposal.  
• Non-asset equipment can not be disposed of on premises. 
• All unusable equipment MUST be disposed of at the warehouse.

4

If you determine the property is a non-asset but has some value:

• Remove all MCSD labels and markings.
• You may give it to any other District site or office to be used in the conduct of district business.
• If non-asset equipment is to large or difficult to move complete a work order for Maintenance to pick it up and deliver it to another District site or the warehouse.  Make sure the work order states the item(s) are non-assets.
• Forward the work order to the Property Management Specialist.

Property Mgt. Specialist

5

Assist site staff in determination of residual salvage value of property as needed.

• Confirm determination of "no salvage value" property with Director of Purchasing.

6

Instruct site staff on the proper disposal of non-assets.

7

Approve work order once received and forward to Maintenance for picking up the item(s).

8

For non-assets received in the warehouse determine whether the equipment is suitable for future use in the school system or other non-profit organization. 

• If not advise Maintenance to dispose the equipment to the landfill.
• If yes, direct the warehouse staff to store the item(s) in an appropriate location awaiting reassignment or sale. 

9

Periodically, when the warehouse space is full, but no less than quarterly, arrange for the disposal of non-asset property by the best means available.
Confirm the disposal plans with the Director of Purchasing and Warehousing prior to arranging for their implementation.

10

Status

Dates

Drafted or Reviewed by:

1^st Draft Date

6-4-01

Sandy Armstrong, John Klatt

Administrative Rev 1

6/8/01

Cabinet, Principals, Directors, Plant Operators 

Exec. Director Rev.