The Martin County School District property tag is a white rectangle tag with a barcode and eight digits below.  The property asset tag is usually on the front or side of the equipment.  Inventory is performed on the barcode reader provided by the Property Management Specialist. 

You will be given a barcode reader along with a hard copy of your site inventory. All equipment is to be scanned with the barcode reader.

To operate the barcode reader:

Press the “RED” button on the bottom left corner of the barcode reader. 

The first screen that appears will ask for the following:

Once the above information has been entered press “ENTER” the green button in the middle of keypad. 

The second screen will appear and ask for “Asset”.  This is when you aim the barcode reader and press the “SCAN” button on the barcode reader; it is at the top of the keypad.  Hold the SCAN button and move the scanner down the asset tag.
Once the item has been scanned the barcode reader will ask for the “CONDITION” of the item.  “G for Good, P for Poor”
If condition is correct press “ENTER”

Once and item has been scaned you can move on to the next item in the same room. 
When you change rooms you need to press the “ARROW (>)” button just to the left of the enter button in the middle of the keypad.
This will allow you to move the cursor backwards to allow you to change the building or room number. 
Building and room numbers must be changed each time you leave and enter a new room/building.
Once the building and room number has been changed, just press the enter button to proceed to the next screen to scan the next item.

Additional Notes:

Once all items have been scanned at your site, send the barcode scanner back to the Property Management Specialist.  When the Property Management Specialist receives the barcode scanner it will be down loaded into TERMS and a report will be printed out of all the assets that were not scanned.  This report will be sent to the property custodian to assist in locating the missing items.

Once the inventory is completed, the Property Management Specialist will printout a final report for Custodians and Principal’s signature.

If an item appears on your inventory and has been previously transferred to another site, a copy of the Transfer Form #332 must be provided to the Property Management Specialist. 

A list of all Missing equipment is sent with all inventories.  Everyone is to make a conscientious effort to find these items.

Some items such as musical instruments are assigned temporarily to specific students and frequently removed from the campus for practice or performances.  In such a case a perpetual inventory record is necessary which include the signature of any student given such privileges.  When the instrument is returned, it should be inspected and the records posted accordingly.  These records should be review at the end of the school year and all instruments recalled.  The items from the perpetual inventory must be included in the inventory count.