Whenever personnel take equipment home, it is important that this is documented and that signed receipt is obtained.  Only property custodians (principals/department supervisors) can approve any equipment leaving their location.  All documents pertaining to equipment on loan should be maintained in a file for audit purposes.

By School Board rule, equipment owned by the district may be borrowed for non-school use only if the use of the equipment is by a non-profit group and the equipment is not to be used for fund raising.

It is necessary that a Temporary Loan of School Board Property form (Form #335) is completed for all property loaned from the school/department site, such as:

A Musical Instrument Loan Agreement (Form #333) shall be completed for each band student borrowing School Board equipment.

Upon completion of the forms, distribution of copies will be as follows: