The Property Inventory Reconciliation Missing form (Form #192) is to be completed whenever a location cannot find equipment charged to its inventory.  This form is also to be used to report items missing when Property Management Specialist visits the location to mark the items or spot check the annual inventory.

The three- (3) part form is to be completed in detail and signed by the principal or department supervisor; this is to indicate that he/she is aware of the problem.

If the equipment is not located within thirty (30) days, it will be reported to the School Board for authorization to remove it from the location’s inventory.

Once a year at annual inventory time, a total list of countywide equipment reported missing in the last five- (5) years would be sent to each location.  Please look for this equipment at that time.  If found, please highlight the asset number and mark the location, building and room number and return with the inventory printout.

If equipment reported missing is later located, the Property Management Specialist is to be notified via a memo indicating the missing equipment has been located.  Upon verification by Property Management Specialist personnel, the equipment information will be re-entered on the location’s inventory.