PROCEDURE NUMBER:

PMG-STOLEN-6

PROCEDURE TITLE:

 Reporting stolen or damaged property following a break-in or vandalism.

PURPOSE OF PROCEDURE:

To insure complete, accurate, and timely accounting and reporting of all missing or damaged property following a break-in or vandalism. reporting of all missing or damaged property following a break-in or vandalism.

WHO:

STEP

ACTION:

Property Custodian

Notify Risk Management, the Assistant Superintendent, the Superintendent, and the Property Management Specialist immediately upon discovery of theft or damage.

Complete a Stolen or Damaged Equipment Form, (Form #335), in detail, immediately  after notification. The form must be signed by the principal or department supervisor and it must be accompanied by a police report.

Distribute form with police report to Risk Management, and the Property Management Specialist.

Property  Mgmt Specialist

Run an inventory report for the entire site, including all buildings, and or forward it to the Property Custodian upon receipt of notification of a break-in vandalism.

Perform a complete inventory immediately upon receipt of the inventory report.

Reconciled any discrepancies in the inventory record and actual physical inventory with the police report immediately upon completion of the inventory.

If necessary, a revised police report must be requested to address any discrepancies between the original list of stolen equipment and physical inventory.

If discrepancies are discovered, file an amended form #335 with the amended police report and distribute it to Risk Management, and the Property Management Specialist.

Status

Dates

Drafted or Reviewed by:

1^st Draft Date

11-1-00

Sandy Armstrong, John Klatt

Administrative Rev 1

To:

Exec. Director Rev.

Cabinet Review

Cabinet Approval