It is the responsibility of the Property Management Specialist to identify, by tagging and marking, all property with a value greater than $1,000 and all computer systems with a value of $750 and greater.

While visiting a number of locations to properly mark and identify equipment, some difficulty has been experienced in matching equipment received with the proper purchase order.  It is possible for a location to have more than one (1) purchase order for the same or similar type of equipment with variations as to quantity, mode, specifications, etc.  Some good examples of this type of transaction will be found in the purchase of computers, typewriters, word processors, etc.

In order to maintain a current and accurate fixed assets file for each location as mandated by the State Statute 274, the following steps are required:

When property is received, it shall be checked against the purchase order.  After the verification is complete, the school/department copy of the purchase order shall be marked with the following information:

Notify the Property Management Specialist in writing (e-mail) as soon as the property is received.  The property will be tagged when the site notifies the Property Management Specialist that items have been received.